FitSW Blog

New Personal Trainer Scheduling Software Features

FitSW has just released new personal trainer scheduling software at https://www.fitsw.com/scheduler.  This scheduler / calendar adds several new features over the existing scheduler.  Improvements include:

• Clients can now request appointment times on a Trainer’s calendar and the trainer can accept or decline.
  • Trainers can block off Personal / Unavailable times to prevent clients from requesting times that done work
  • Clients can see a Trainers schedule but they will only see their appointments with a trainer.  All other times (Personal or other appointments) just show as Unavailable.
  • Clients can see open times and request an appointment at the click of a button.  Trainers are notified via on their calendar and via email of the request.
  • Trainers can Accept or Decline an appointment request.  Clients will be notified on their own schedule and via email.
• Day, Week and Month views are all available.
• New repeating appointment options are now available.

How To Use the New Personal Trainer Scheduler

1. Access the new scheduler at https://www.fitsw.com/scheduler.
2. To create an appointment or event double click on the area of the calendar where that appointment should be (on a desktop computer you can also use click and drag.)
3. Optional: Enter in your unavailable times (utilize the Repeat Event function to make this easier).
4. Create any appointments you would like for you to have with specific clients.
5. Let your clients know that they can access their version of the scheduler at the same address with their login: https://www.fitsw.com/scheduler.  They will see any appointments that you have created with them.
6. If you want them to schedule appointments with you, tell them to find open times on your schedule and double click to create a request.  You will receive an email notification of an appointment request.  If you login, you will then see these requests on your calendar.
7. Double click on event requests (they will be green) and you will have the option to Approve or Decline.  Your client will be notified of the decision.  If approved, the appointment will stay on your schedule and turn from green to blue to signify going from an appointment request to a confirmed personal training appointment.  If declined, the appointment will be removed from your calendar.
8. To edit an appointment, double click on it and make changes.  Your client will see the changes in their schedule and be notified via email.
9. To delete an appointment, double click on it and click delete.  Your client will receive a notification and the appointment will be removed from their calendar.
10. To View Day View, Week View, Month View, just click the buttons in the upper left.
11. To View a different week, click the arrow buttons in the upper right next.

Trainer and Client Schedule Views

Below is what the Trainer sees:

• Black are their unavailable times they have created
• Blue are their appointments with Clients
• Green are the appointments that Clients have requested but the personal trainer has not yet approved.

Below is what the Client sees:

• Gray are the times that their trainer is not available (notice details aren’t shared with the client like they are on the trainers calendar)
• Blue are their appointments that this specific client has with their trainer
• Green are the appointments that this Client has requested but the personal trainer has not yet approved.

Demonstration of Personal Trainer Scheduling Software

Here is a demo of the personal trainer scheduling software in action.  This video show the calendar from the Personal Trainer’s view and from two of the Trainer’s Client’s views.  Make sure to watch at full-size at max HD so that you can see the details clearly.

The link for this video is https://www.youtube.com/watch?v=YUgTCGmMkdI

New Version of FitSW iOS App Released: 1.34

We have released a new version of our FitSW iOS App that can now be downloaded on the app store here,  This version adds improvements for Diets, made certain buttons more clear, fixed a few bugs, and removes the instabug “shake to report problems” pop-up that some of our users felt was intrusive.  Since we have removed the “shake to report problems”, please contact us directly at admin@fitsw.com.   We are hard at work on more improvements for our 1.35 release with many of the features and improvements that you have suggested to us.  Please keep those suggestions coming.   Summary of updates in the FitSW iOS App 1.34 revision include:

FitSW iOS App version 1.34 Updates

• Remove Instabug “shake to report problems” pop-ups
• On the Diets tab, enabling correct counting of calories for foods based on the specific quantities entered by user.
• In Diets tab, we now require the quantity entered to be a number which we then use to calculate the calories of the foods in the diet.
• Within the Workouts tab, fixing issue where when editing workout demo link would sometimes be incorrect.
• On iPhone 5s, we fixed the issue where the notes section, when editing a workout’s exercise, was not displaying properly.
• In Clients, Workouts, Diets, and Assessments tabs, updated Done buttons to make it more clear as to what is being done (Adding a new instance or Updating an existing one).

Future FitSW Fitness Software Improvements

We are still on track to release our brand new Android App at the end of this month.  Our testers and some users are currently testing a beta version.  If you would like to be a beta tester please email us or leave a comment.  We also have many updates on the web version of the app coming too that we will keep you updated on.  Please keep sending your suggestions on this as well.

New Exercise Demo Videos in our Exercise Database

We have recently began releasing new exercise demo videos in our exercise database.  We wanted to update our videos to have them get straight to the point without ads or long introduction.  Simply a quick demonstration of the exercise to help users see the exercise in action with proper form.    With nearly 500 exercises in our database it will take some time to update them all.  We are expect to have all the initial updates within the next few weeks.  You can check out the latest additions to our demo videos on the FitSW Youtube Channel and we will be adding a lot more in the coming weeks.

Keeping Exercise Demo’s Updated and Fresh

We will continuously add and update new & improved video demo’s.  We are excited to have Inspired By Purpose & Channéll Holmgren provide us with even more high-quality video demo’s to keep our library fresh and updated.  Stay tuned for these videos shortly.

Adding Your Own Videos

Want to add your own exercise with your own custom video demo? FitSW has the flexibility to enable you to do this.  You can do this in the Exercise List page by clicking Add Exercise.  You will be able to enter the exercise name and then create a link to your video.  This video demo you link to can be on youtube, facebook, or any other website.  Then when your clients look at their workout and click the “Demo” button for a specific exercise, they will see the video you linked to.

You can also edit our exercise list to just change the video for an already existing exercise.  So if you want to add a personalized touch with your own demo video instead of ours, just click on the specific exercise on the Exercise List page and you will be able to change the video link to what ever link your video is at.

We want to make sure we provide all the resources you need to help your clients while at the same time offering you the flexibility to customize our system as you would like.  Let us know if you have any feedback!

Personal Trainer Page Feature For Trainers

We recently added the option for personal trainers using FitSW Fitness Software to easily create their own custom Personal Trainer Page on FitSW.com and to choose their own page address at fitsw.com/PageName.  So if your business is called FitnessFirst, you can create your own page at fitsw.com/FitnessFirst.  This allows you to quickly create a simple professional page that features general information on you, the types of services you offer, your specialties, your certifications, and your contact information.  You can then share this page with potential and existing clients that are looking for more information on you.  This page also can be shared across multiple social media platforms – there are Facebook, Twitter, and Google plus share links at the top of the Personal Trainer Page for people to share.

Use Your Personal Trainer Page to Grow your Business

Not only can you share your Personal Trainer Page yourself, we have also partnered with one of the existing personal trainer search sites to create a portal helping people searching for personal trainers online.  You will soon have the option to list your Trainer Page on that portal for clients searching for trainers.

How to Setup Your Personal Trainer Page

Entering your information to My Page is extremely simple.  While logged in, click on My Page in your menu bar.

On My Page, you will see the following:

Click on the “Enter Value Here” next to “My Page Address” and input your page name.  Then click on the fields you would like to update, enter your information, and your  Trainer Page will be ready.

Let us know if you have any questions or feature requests for this page.

Share Fitness Progress Graphs on Social Media – New Feature

Today’s recently added feature is the ability to quickly Share Fitness Progress Graphs on social media at the click of a button.  You are already tracking your client’s progress for any metric you would like (weight, bodyfat %, waist size, number of pushups in a minute) using FitSW and both you and the client can login and see these graphs to stay motivated.  Now why would you as a trainer want to post it to social media?  Three key reasons:

• Increase your clients motivation by showing all their friends how far they have come.  If the client is feeling proud of the progress they have achieved with you so, allowing all their friends to see it and react to it every once in awhile is a great way to pump up your clients motivation and help them feel good about all that hard work.
• Gain new clients from your current client’s network.  Sharing your client’s progress on social media lets your client’s friends connect your client’s self-improvement to you.  They recognize the real results of their friend and are able to see a post from the person who is helping their friend on this fitness journey.  If they want the same results, this posting is the perfect opportunity for them to reach out to you.
• Show your social media followers the types of impacts you are making.  Your followers will recognize the types of positive impacts you are making on peoples health when you are posting amazing results in your progress graphs for multiple people,

Very Simple to Share Fitness Progress

You and your client have done all the hard work in making their amazing progress, so now how do you share?  Simple.

1. From your home client list click “Progress Graphs” for the client in question.
2. You will now be on the Progress page and see their list of graphs.
3. At the top of each graph will be a blue button that says “Share on Social Media” like below. Click that button.

   

4. You will then have the option to share on Facebook, Twitter, or Google plus.  Click one and then a box will pop up for you to fill in comments if you would like.  That is it, you are done!  You can even choose to do another social media platform as well after that.

   

Let us know how you like this feature and any suggested improvements.