Collecting Client Payments as a Personal Trainer using FitSW

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Collecting Client Payments as a Personal Trainer using FitSW

UPDATE: Accepting Client Payments is now available for all trainers to use.   

Collecting client payments as a Personal Trainer will soon be possible on FitSW.com.  You will be able to request payments from your clients on FitSW and your clients will be able to pay you securely with a credit card through our familiar FitSW platform.  We are looking for beta testers now for these features and expect to have them fully released by this Spring.  If you are interested in being a beta tester, please email us at admin@fitsw.com or respond in the comments section below.

Collecting Client Payments as a Personal Trainer on FitSW
FitSW will enable you to accept secure credit card payments from your clients on our platform.

Credit Card Payments from Clients

Collecting client payments as a Personal Trainer can sometimes be a hassle.  Tracking which ones paid, when they paid, how much they paid and how many sessions they have left can all take up a lot of your valuable time.  As a personal trainer you should be able to spend most of your work-time doing what you like: personal training!

I’m sure many of you also have clients that prefer to pay via credit card and that can also make things difficult if you don’t have a setup that allows this or if it’s a complicated setup.  We have received requests from our personal trainer users to enable them to accept payments through our website.  Coming this Spring we will be enabling this feature to allow you to accept and track payments all through our site.  This means:

  1. No more complicated setups – this feature will be built into the FitSW website for you to access at anytime.
  2. No more sending clients to a different website.  Clients can easily make a secure payment on the FitSW platform they are familiar with.
  3. You can also track all your payments and session information within FitSW

These are just a few details of the Client Payments feature that we are adding.  We would love to hear your feedback on what additional features you would like to see.

Creating a Paperless PAR-Q Online using the PAR-Q Creator

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New Paperless PAR-Q Online Creator

You can now use FitSW’s Physical  Activity Readiness Questionnaire (PAR-Q) Creator to enable your clients to quickly fill out a Paperless PAR-Q Online. We know how important it is to screen your clients with the PAR-Q but we also know that it can take up a lot of time.  Previously we enabled you to upload hand-filled-out PAR-Q forms to save for each of your clients.  Now, we make the process even simpler and quicker.   You can do everything online and stored it for you to access at any time.  If you’d still like a hard copy, just hit the print button and you can print out the online version.  Below is a quick video on it (make sure you choose video quality of 1080p60HD in YouTube so that you can see everything) along with a quick walk-through on how to use the PAR-Q Online creator.

If you do not yet have a FitSW account you can access the online PARQ here: https://www.fitsw.com/onlinePARQ/  to try it out.  If you do have an account, follow the steps below.

UPDATE: We have also now added a PAR-Q feature to our iOS App and our Android App.  More details here for iOS and here for Android.

Online PAR-Q Creator Walk Through

  1. In your Client List click on the client you would like to fill out a PAR-Q and then in the PAR-Q section click “Have Client Complete”.

    PAR Q Online Creator Personal Trainers Link can be sent automatically.
    When viewing a client, in the PAR-Q section: Click the “Have Client Complete” button to have a link automatically sent to your client where they can easily complete the PAR-Q online.
  2. Your client will receive an email with the link to their online PAR-Q.  They can then easily fill it out online.

    PAR-Q Online Creator Clients Create Paperless PARQ
    The clients will see an easy to fill out online form where they can quickly enter their answers.
  3. All the information your client enters will be saved as they go.  No need to worry about losing their work or progress if they are interrupted.
  4. You will be able to view your clients PAR-Q online anytime you would like from the Edit Client screen.

    The PAR-Q Online can be Saved, Viewed, or printed Anytime
    View or print your clients filled out PAR-Q anytime by clicking on the “Edit/View” link in the PAR-Q section of the Edit Client screen.
  5. You or your client can quickly print it out  by clicking the green “Print” button on the online PAR-Q form.  You can even click the Print to .PDF after clicking “Print” which will allow you to save the file on your computer as a PDF.

Simplify and Reduce Paperwork

Having every client fill out a PAR-Q has become much easier with FitSW.  Clients can fill out the form online whenever works for them.  It’s now also much easier for you to keep track of all these PAR-Q’s without having to worry about uploading documents.

Fitness Tracker Devices Review

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Several of our FitSW.com users utilize fitness tracker devices themselves or have clients that use them.  We feel that they can be very helpful in providing meaningful fitness data, so we have begun looking into ways to integrate the data from them into our platform.  We have been exploring what’s out there and done a lot of research into the features of many of these devices.  As we have done this we have come across a few guides that may be helpful to you if you are looking for fitness tracker devices for yourself or to recommend to clients and so we decided to share.

This guide to fitness tracker devices may help identify the best one that addresses your particular needs. Researchers set out to find the devices that offered the most bang for their buck – and this doesn’t necessarily just mean the fitness tracker loaded with the most features. As they point out in their article: “The more sensors and tracking capabilities you cram into a device the size of a wristwatch, the more it’s going to cost you.” And everyone doesn’t need the most extensive specs list – for example, a lot of us can afford to skip out on the GPS component.

So, the researchers took their initial list of 87 fitness trackers and placed them in three sub-categories:

    1. Basic fitness trackers
        1. Count steps taken
        1. Calculate distance traveled
      1. Ideal for tracking distance-based workouts (walking, running, etc.)
    1. Heart rate monitoring trackers
        1. All of the above + monitoring heart rate
      1. Ideal for those wanting to log calories burned
  1. Heart rate monitoring trackers with GPS
      1. All of the above + tracking position by satellite
    1. Ideal for those wanting to log distances outsides (cyclists, trail runners, etc.)

The team wanted to ensure they hand-tested top contenders, so they pared down their list by selecting only the most popular and highly reviewed models from the four most renowned fitness manufacturers: Fitbit, Garmin, TomTom, and iFit.

After testing for finalists for their consistency in data collection, style, and partner apps – among other variables – they landed on three recommendations:

    1. Best Fitness Tracker Under $100: Garmin Vivofit 3
    1. Best Heart Rate Monitoring Fitness Tracker: Fitbit Charge 2
  1. Best Heart Rate Monitoring and GPS Fitness Tracker: Garmin Vívosmart HR+

Check out the full resource here: https://www.reviews.com/fitness-tracker/

New Personal Trainer Scheduling Calendar Released

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New Personal Trainer Scheduling Calendar Released

Back in August, we released a beta version of the new personal trainer scheduling calendar as described here.  We also have a demo video of the scheduling calendar.  After a few months of your use, feedback, and our improvements we have released this as our main scheduling calendar.

New Personal Trainer Scheduling Calendar Improvements

This new scheduler added several new features over our old calendar including:

  • Clients can now see their own calendar which can have their workouts, diets, and appointments with trainer on it.
  • If the trainer enables it, the Client can also see available times on their trainer’s schedule.  This enables them to know when they can request an appointment.  The trainer can then approve or decline the appointment.  It will then be saved on both the client’s and trainer’s calendar.
  • Day, Week, and month views are available
  • It is easy to create repeating or recurring appointments at many different intervals.  You can specify events to repeat daily, weekly, or every X number of days.  Trainers can also specify how long you would like an event to repeat. You can set it to repeat forever, for a month, or not at all.  With all these features, it is simple to do things like quickly create a repeating Workout Appointment Every Tuesday and Saturday, Create a Diet Event that repeats every 4 days, etc.

Personal Trainer Scheduling Calendar Updates since the Beta Release

Since the above released in August we have also added several improvements.  Here are just a few of those:

  • Personal Trainers can now specify email schedule reminders for the appointments on their calendar.   Client will then automatically receive a notification email a specified number of hours before the appointment / event.

    Personal Trainer Scheduling Calendar Reminder Feature
    Personal Trainer Scheduling Calendar Reminder Feature
  • In the Workout Creator, personal trainers can now easily add a workout to the scheduling calendar.  All they need to do is just click a checkbox.
  • Improved calendar resolution – you can schedule personal trainer appointments any time at any 15 minute increment.
  • Overlapping appointments – You can now create overlapping appointments if you need to.
Personal Trainer Scheduling Calendar Checkbox
Personal Trainers can add a workout to their calendar and their clients calendar at the click of a button.

Give the new calendar a try at https://www.fitsw.com/scheduler and let us know your feedback.

Superset Workout View in Android App

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Superset Workout View in Android App – New Android Release

Today, we just released the New FitSW Android App 142 today which includes the main one of Superset Workout View in Android App along with several other new features and improvements.  Here are some more details:

1) Superset Workout View in Android app

Now, you and your clients can view workouts with supersets properly in the Android app that were created on fitsw.com.  In a future release we will be giving you the ability to add supersets within the Android app but for now you can create them at fitsw.com and view them in both the iOS and Android apps.

Superset Workout View in Android App
Superset Workout View in Android App FITSW

 2) Facebook Login and Register with Facebook

You and your clients can now login and signup much faster using Facebook Login and Signup with Facebook.

Speed up your login time with Facebook login.
Speed up your login time with Facebook login.

3) Add Workout Screen Improvements

The text inputs on the Workouts tab for Sets, Weights and Reps fields now use a numeric keyboard to make it quicker and easier for you to enter.  We have also made it so that the Weights and Reps text fields also accept comma’s so that you can enter multiple weights and reps for a single exercise.

4) View Diet Improvements

In Diet log for your client, we have now enabled decimal places for Quantities of Foods that you enter.

5) Usability improvements and Bug Fixes

We have also improved the sizing of text, fixed bugs and added other usability improvements.

Future FitSW Android App Release Coming Soon

The above changes are in the latest release of our FitSW Android App but we will also be releasing another revision soon.  If you have any feedback on the FitSW Android App, please send us an email at admin@fitsw.com so that we can implement those improvements as soon as possible.  The same goes for the FitSW iOS App along with our website at https://www.fitsw.com.

Printing Fitness Progress Graphs & Changing Default Assessments

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New Progress Graph Features: Printing Fitness Progress Graphs & more

We just released several new features for the Fitness Assessments & Fitness Progress Graph section of FitSW.com that you have been asking for.  These new features include the following main additions: Printing Fitness Progress Graphs, Printing Fitness Progress tables, and the ability to set Default Assessments so that every client you add will automatically be setup with the Default Assessments you have defined.

Printing Fitness Progress Graphs - Fitness Graph Example
Fitness Progress Graphs like the one above can now be easily Printed out.  This is in addition to both you and your clients being able to view online.

Printing Fitness Progress Graphs and Fitness Progress Tables

You and your clients can view Progress Graphs on FitSW anytime you would like.  Some trainers have also requested we provide the ability for you to easily print these out on paper in order to review or share a hard-copy.   So we have now added a convenient green “Print” button right next to the “Add Progress” button.   When you click this button you will be able to choose what you would like to print and how you would like the data displayed.  You can choose if you want to Print Progress Graphs or if you want to Print the data in table form.

The new green Print button allows Printing Fitness Progress Graphs
The new green Print button allows you to print your client’s data in Graph form or in table form.

Printing Fitness Progress Graphs Formatting

The page will then be reformatted to provide the best look for printing and you can then print to a printer, .pdf, or whatever you would like. Here is an example of what the print format will look like:

Printing Fitness Progress Graphs formatting.
FitSW optimized Progress Graphs for Printing once you hit that print button.

Here is an example of what the print format will look like for printing in table form.

Printing Fitness Progress Graphs data in table form.
View of Printing Progress Graph Tables.

Setting Default Fitness Assessments

You decide what Assessments you measure for your client’s Fitness Progress Graphs.  Set an assessment to measure Body Fat %, Weight, Number of Push-ups, or anything else you would like.  You may have noticed that when adding a new client, the default Assessments assigned to those clients is always to measure:  Hips, Chest, Biceps, Waist, Body Fat, and Weight.  Well, we have now enabled a feature to let you defined these Default Assessments yourself.  So whenever you add a new client, they will automatically be setup with the Assessments that you would like.  This goes for whether you add the client on the website, FitSW iOS App, or the FitSW Android App.  Here is how to do it:

  1. Click on “Assessment List” in the menu at the top of the page.
  2. FitSW will then display a list of your Clients and with “Default” at the top.
  3. Click Default and then set whatever Default Assessments you would like.
Set Default Assessments for your Fitness Progress Graphs.
To set your Default Assessments, click “Assessment List” in the menu at the top.  Select “Default” in the list that appears after doing so.

New FitSW iOS App 137 Released – Superset View & more

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New FitSW iOS App 137 Released – Superset View & more

Today we released the New FitSW iOS App 137 which includes the following features:

  1. Superset Viewing Ability.  The new FitSW iOS App allows you and your clients to view Workout Supersets properly on the iOS app.  You can create workouts with Supersets  FitSW.com but they cannot yet be created in the iOS app.  We will be adding the ability to create supersets in the iOS app this month.  For now you can create them on the FitSW.com website and you and your clients will be able to view them properly on the iOS app.

    New FitSW iOS App 137 Superset View now shows clearly all the info you need for you superset exercises.
    New FitSW iOS App 137 Superset View now shows clearly all the info you need for you superset exercises.
  2. Improved Exercise Note Display.  In the previous version of the app if there was only one column for an exercise in a workout, it would sometimes overlap with the exercise notes section.  We have improved this so that you can now see notes and the single column clearly.
  3. Re-ordering of Sets, Reps, Weights.  Based on your feedback, we changed the order in the display of Workout Exercises from the column order being Sets, Weights, Reps to Sets, Reps, Weights.  A small change, but hey it made more sense based on the feedback you gave us.  Keep the feedback coming!
  4. Shared Clients Now Work.  For gym accounts, Shared Fitness Clients (clients that can be shared across multiple trainers) can now be viewed properly on the iOS app.

 

Next FitSW iOS App Release is Coming

These are the main changes for this release of the FitSW iOS App 137.  We do have several additional changes planned for another release at the end of this month.  If you have feedback on the FitSW iOS App, send us an email at admin@fitsw.com so that we can get the improvements in as soon as possible.  Same for the FitSW Android app and the website version https://www.fitsw.com.

New Online Workout Creator Features

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New Online Workout Creator Features

We recently released new Online Workout Creator features including superset capabilities, click & drag re-ordering, and a new layout for both desktop & mobile viewing of fitsw.com.  Check out the below video for a demo of all the features.

New Online Workout Creator Feature Details

Create Supersets with Ease

You can now easily create supersets in your workouts with as many exercises as you would like.  See the above video for an example or follow these instructions:

  1. Once you have added your exercises, click on the “Superset” button that is right next to “Add Cardio”
  2. You will then see checkboxes to the left of all of your exercises.  Check all the ones that you would like to superset together.
  3. Click the orange “Superset Selected” button which will create a superset of all the exercises you selected with an orange border around it.  See below:
  4. If you want to create another superset, repeat the same steps for your other exercises.
New Online Workout Creator Features: Supersets.
New Online Workout Creator Features: Supersets. View after clicking “Superset” button. Check the box for all exercises you would like to superset.
New Online Workout Creator Features: Supersets Step 3
Step 3 View: New Online Workout Creator Features: Supersets. This is the view after clicking “Superset Selected” button. You have now created your Superset.

Drag & Drop to Change Exercise Order

You can now quickly re-order exercises using drag and drop.  Simply click on the arrows to the left of each exercise and drag to where you would like to move the exercise.

New Online Workout Creator Drag and Drop
Click the arrows to the left of each exercise and drag in order to quickly re-order exercises.

New Workout Creator Layout

The new workout creator layout enables you to clearly understand each field for each row whether it is an exercise, cardio or superset.

Selecting the exercise is also improved and allows you to view the demo of the exercise as you are adding it.  There is also a tab at the top called ‘Add New Exercise” which allows you to quickly Add a New Exercise on the fly while you are creating the workout.

New Online Workout Creator Improved Layout
New view for adding exercises. Allows you to see demo’s of exercises as you are adding them. It also enables you to quickly Add New Exercises on the fly.

Standard Workout Creator Features

The above improvements augment the following features which already existed:

  • Repeating Workouts: You can easily create workouts that repeat on any schedule you would like.  Every x days, or certain days of the week.
  • Exercise library: We have a library of over 500 exercises with demo’s.  Use these or easily create your own exercises with your very own demo’s.
  • Sharing workouts with clients: There are numerous ways for you to share a workout with your client.  Automatically email it at the click of a button, print the workout easily, or enable clients to pull it up on their computer, phone or tablet through FitSW.com or our iOS app or Android app.
  • Copy existing workouts: Save time by copying existing workouts to new clients and easily making the customized changes that are needed.
  • Favorite Workout: Create a list of favorite workouts which can easily and quickly be copied and customized to any of your clients.
  • Track workout completion with the “Complete” checkbox and comment/share feedback on workouts along with your clients through the website.
  • Mobile Optimized Views: We have recently created a special optimized layout for mobile so that it’s easier for you and your clients to view information on FitSW.com through a phone or tablet.

FitSW Android App on Google Play Store

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New FitSW Android App on Google Play Store

We have had beta testers testing the private version of the new FitSW Android App for the past month and have received a lot of great feedback. If you provided feedback, thank you very much!  Please keep it coming.  We have now put the Beta version of the FitSW Android App on the Google Play Store for everyone to test out and provide feedback.  You can access this version here on the Google Play Store.

The FitSW Android App is now on the Google Play Store. Try it today.
The FitSW Android App is now on the Google Play Store. Try it today.

We plan to release an updated version every week for the next few weeks incorporating any bug fixes users find, so please let us know if you have any issues.  We would also love to hear your feedback on improvement suggestions so that we can add them to our ToDo list.

Current Features of FitSW Android App

The FitSW Android app has similar features to the FitSW iOS app and we will be adding more that we have prioritized based upon your feedback.  Please continue to provide us with that feedback. Here is what is included in the current version:

Client Management

You can add clients, create an account for them and store all of their information including: email, display name, date of birth, goals, likes, dislikes, injuries.

Workout Management

Create, track, and record multiple fitness clients’ workouts online in one central location. Utilize our extensive exercise database with exercise demos.

Create, edit, and deliver workouts to your clients using the FitSW Android App complete with Demo's.
Create, edit, and deliver workouts to your clients using FitSW’s Workout Builder complete with Demo’s.

Goal Management

Create goals or tasks for your clients that can be tracked by both you and your clients as completed or incomplete.  Receive notifications when goals are completed.

The FitSW Android App enables your to track completion of various goals and tasks for your clients.
The FitSW Android App enables you and your client to track completion of various goals and tasks for your clients.

Progress Tracking

Track and chart client fitness progress on anything, from body-fat to waist-line to bench-press max. Charts are fully customizable.

The FitSW Android App enables you to track your client's progress on any metric you would like graphically.
The FitSW Android App enables you to track your client’s progress on any metric you would like graphically.

Nutrition and Diet Planning

Easily create meal plans, record food intakes, and keep tabs on fitness clients by allowing them to create food logs.

The FitSW Android App enables you to plan, edit, and deliver diets to your clients.
The FitSW Android App enables you to plan, edit, and deliver diets to your clients.

Create Before and After Fitness Photos Easily – New Feature

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Create Before and After Fitness Photos with New Fitness Picture Manager

An image can convey so much information, especially when it comes to your client’s fitness progress.  That is why we recently released our new picture & image manager at FitSW.com that will help both you and your clients visualize the results of their hard work.  We have now made it extremely easy to upload and manage fitness photos.  On top of that, you can now quickly create before and after fitness photos based off of two individual photos you would like to compare.

We have also added a feature that lets you quickly share these images to social media if you would like.  Some clients like having their progress posted to social media to show the results of their hard work to their friends while others may like the fact that FitSW also allows the photos to be shared just between them and their trainer.  Here is an example photo created using FitSW with our old friend AC Slater ;).  This post describes how to create Before and After photos on our website.  You can also create Before and After photos in our iOS App as described in our iOS App Before & After Photos post and Android App as described in our Android App Before & After Photos post.

Create Before and After Fitness Photos using FitSW.com
Generate Before and After fitness photos like this one easily with FitSW.  Mullet optional.

How to Use FitSW to Upload Photos, Create Before and After Comparisons, & Share on Social Media

Check out this demo video to see how to use FitSW’s Pictures feature.  You will see how to upload photos, create before and after fitness photos, and share on social media.  Read even more details below.

Uploading Fitness Progress Photos

In order to keep clients motivated and help see how they are doing, many trainers will take photos periodically.  FitSW has now made major improvements in our system to allow you to quickly upload these photos, store them, and add date & caption information.  The system can provide your clients automatic access to these photos without you having to do a thing.  This allows both of you to monitor and proudly review your clients progress.  Pulling out that old photo to show the client how far they have come is often a really good tool. It can help renew motivation as soon as you sense your client approaching a plateau.  FitSW makes it easy for you as it stores all these photos on the Gallery tab of your Pictures page for a specific client.

Create Before and After Fitness Photos

You can take it a step further by creating comparison photos to get a good visualization of what areas of the clients program have been a success and really hammer home the point of how much progress your client has made.  FitSW allows you to create before and after fitness photos with just two clicks – one to select the first comparison photo and two for the second comparison photo.   FitSW then places the images into a single image side by side with each one’s specific date and caption information displayed.  Picture manager stores these images on the tab called Comparison Photos which is right next to your Gallery tab.  You can access these images whenever you need to. FitSW also makes it easy for you to download these images to your device.

Sharing Before and After Photos

Sharing Before and After Photos on social media can be a great tool for some clients.  Posting fitness before & after photos to a clients Facebook page may lead their friends to comment things like “Wow – those are awesome results!” or “Amazing Job!” which can be incredibly motivating and provide a lot of support to your client and keep them on track.  It is also a great opportunity for you as the trainer to highlight your capabilities to a broader audience of all your client’s friends and acquaintances. This is the perfect way to show them the results you can help your clients achieve. Just make sure your client is ok with you posting on their social media first.  FitSW makes it very easy to share on Facebook, Twitter and Google Plus.

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